Packets sent the night before
Staff build a long PDF every month, and board members barely have time to open it.
Meetings start unpreparedHibox Board Management
Nonprofit board management software that keeps your board ready to lead.
Meetings, voting, documents, terms, committees, and tasks in one place. Board members log in to a simple dashboard with live numbers from your organization, so every meeting starts prepared.
Online and in person voting
Attendance and quorum tracking
Secure board documents
Google and Microsoft calendar sync
Free setup help and training
HomeMeetingsVotesDocumentsTasks
ThuNext meeting
1Vote open
3Docs to review
October board meetingThu 6 PM · 9 of 11 attendingGoing
Approve 2027 budgetCloses FridayVote
Q3 financial statementsFinance committeeRead
Call two major donorsDue Oct 31Task
Term ends June 2027Open agenda
Built for
Boards of directors
Advisory boards
Board committees
Executive directors
Board chairs and secretaries
Associations
The Problem
Your board should be guiding strategy.
Not digging through email.
Most nonprofit boards run on packets emailed the night before, votes by reply all, and a spreadsheet of terms nobody updates. Staff spend hours on board logistics, and board members arrive unprepared.
Votes by reply all
Decisions between meetings happen over email, with no clear record of who voted and how.
Records you cannot trustAttendance tracked by hand
Someone counts heads for quorum and updates a spreadsheet after every meeting.
Quorum questions every timeTerms that expire unnoticed
Board terms, officer roles, and renewal dates live in one person's memory.
Governance gapsDocuments scattered everywhere
Bylaws, minutes, and policies sit in inboxes and personal drives, with no clear latest version.
History that gets lostAction items that fade away
Tasks assigned at a meeting are forgotten by the next one, and nobody follows up.
Good ideas left undoneInside Board Management
Everything your board needs,
from first agenda to final vote.
Hibox Board Management is nonprofit board software that gives staff and board members one place for meetings, decisions, documents, and follow up. Pick a feature to take a closer look.
Meeting management
Schedule board and committee meetings, send automatic reminders, track attendance and quorum, and record minutes and action items in one place. Meetings are added to each board member's Google or Microsoft calendar automatically.
- Agendas and meeting materials
- Automatic reminders and RSVPs
- Syncs with Google and Microsoft calendars
- Attendance and quorum tracking
- Minutes with action items assigned
October board meeting · Northside Center and video
1. Call to order and quorum9 of 11
2. Approve September minutesVote
3. Q3 financial reportTom Reyes
4. 2027 budgetFinance committee
Reminders sent 7 days and 1 day before
Added to 11 Google and Microsoft calendars
Online and in person voting
Vote on motions at the meeting or online between meetings. Hibox records every vote, so your decisions are clear and easy to find later.
- Votes in the meeting or online
- Supporting documents attached
- Every vote recorded
- Results saved with the minutes
Approve the 2027 operating budget
Motion by Tom Reyes · second by Ana LeeRecorded
Closes Friday at 5 PM3 days left
Send Reminder to 4 Members
Secure board documents
Keep bylaws, policies, financial statements, and minutes in one secure library, with access controls and version history. Connect Google Docs or Microsoft 365.
- One library for every board document
- Access controls by role or committee
- Version history
- Google Docs and Microsoft 365 integration
Governance
📄BylawsUpdated Mar 2026 · v4
📄Conflict of interest policySigned by 11 of 11
📊Q3 financial statementsFinance committee only
📝September minutesApproved Oct 23
Board member directory and terms
Keep a profile for every board member with their position, term dates, committees, contact information, and attendance history. Hibox reminds you before terms end.
- Positions and officer roles
- Term start and end dates
- Committee assignments
- Attendance and engagement history
ALAna LeeChair · term ends 202796%
TRTom ReyesTreasurer · term ends 202792%
JKJen KimSecretary · term ends Jan 2027Renewal due
MBMarcus BellMember · term ends 202867%
Percent shows meeting attendance this year
Committee management
Organize committees, track who serves on each one, schedule committee meetings, and keep committee documents and reports separate from the full board.
- Committee membership
- Committee meetings and minutes
- Committee only documents
- Reports to the full board
Finance committee · 4 membersMeets monthly
Governance committee · 3 membersMeets quarterly
Fundraising committee · 5 membersMeets monthly
Executive committee · 3 membersAs needed
Next: Finance committee, Tue at noon
Tasks and governance deadlines
Assign action items from each meeting, track them to completion, and never miss important dates like the annual audit, Form 990, or elections.
- Action items assigned from minutes
- Reminders before tasks are due
- Governance calendar with key deadlines
- See progress before the next meeting
Nov 15
Form 990 filing
Finance committee · reminder sent
Dec 10
Annual audit review
Treasurer
Jan 20
Officer elections
Governance committee
14Tasks done
5Open
1Overdue
3Deadlines
A dashboard for every board member
Board members see their next meeting, open votes, documents to review, and their tasks, plus access to reports from the other Hibox modules your organization uses.
- Next meeting and agenda
- Votes and documents waiting
- Personal task list
- Access to reports from your other Hibox modules
ThuNext meeting
1Vote open
3Docs to review
Fundraising goal81%
People served goal89%
Numbers update live from across Hibox
For Board Members
Simple enough for busy volunteers.
Board members get their own login with just what they need: the next meeting, votes waiting on them, documents to review, and their tasks. It works from any phone.
Tom Reyes · TreasurerNext meeting
Thu, Oct 236:00 PM
📍
Northside CenterOr join by video
Map📋
Agenda6 items · 90 minutes
Open👥
Attending9 of 11 · quorum met
YesI'll Be There
1
See the next meeting
Date, place, agenda, and who is coming, with one tap to confirm. The meeting is already on their Google or Microsoft calendar.
Tom Reyes · TreasurerVote: 2027 budget
7 of 11 votedCloses Fri
📄
Proposed budgetPDF · 4 pages
Read✅
ApproveYour vote
Selected❌
Oppose or abstainAdd a comment
ChooseSubmit My Vote
2
Vote from anywhere
Read the motion and supporting documents, then vote online. Every vote is recorded.
Tom Reyes · TreasurerMy tasks
3 open1 due soon
📞
Call two major donorsDue Oct 31
Open📝
Review audit draftFinance committee
Open✅
Sign conflict of interest formDone Oct 2
DoneMark Complete
3
Follow through on tasks
Action items from each meeting land on the right person's list, with reminders before they are due.
Live Organization Numbers
Real numbers, no packet building.
Board members can have access to reporting from across Hibox, including programs, fundraising, grants, and volunteers. They see live numbers and where things stand before they walk in the door, with no packet to build.
October board meetingOrganization at a glance
↓ Export PDF1,240People served
$486KRaised this year
21Active grants
3,820Volunteer hours
Annual goals
Fundraising goal$486K of $600K
People served goal1,240 of 1,400
Board giving8 of 11 members
From Program Management
From Fundraising
From Grant Management
From Volunteer Management
These reports come from the other Hibox modules your organization uses. Board Management gives your board one place to see them.
Board Training
Help every board member govern with confidence
Add the Hibox LMS to give your board a full library of governance courses. Assign them to new members, track who finished, and keep your board strong.
Nonprofit Board Roles and Responsibilities
Fiduciary duties, governance vs management, and succession planning.
Legal and Fiduciary Duties for Board Members
Duty of care, loyalty, and obedience, plus financial oversight and risk.
Effective Nonprofit Board Meeting Management
Better agendas, productive discussions, and parliamentary procedure.
Nonprofit Executive and Board Relations
Setting expectations, evaluating leadership, and working well together.
Part of Hibox
Even more powerful with the rest of Hibox
Board Management works great on its own, and it shares the same people and data with every other Hibox module.
Fundraising
Board members mark the donors they know, and board giving is tracked in one place.
Learn more →Program Management
Program outcomes show on the board dashboard.
Learn more →Grant Management
Board members see grant status and who they know at each funder.
Learn more →Staff Central
Board and staff meetings on the same calendar.
Learn more →Project Management
Turn strategic plans into projects with owners and deadlines.
Learn more →Volunteer Management
Board members are volunteers too, with their hours and service on one record.
Learn more →Included resource
Nonprofit Training Catalog
Ready made governance courses for board members, plus training for staff and volunteers.
Getting Started
Your board up and running in 2 to 10 business days
Setup time depends on how much you are bringing over. Hibox staff help with setup and train your team and board at no additional cost.
1
Book a 30 minute demo
See Board Management with examples from nonprofits like yours.
2
We set up your board
Hibox staff add board member profiles, terms, officer roles, and committees.
3
We move your documents
We help you bring over bylaws, policies, and past minutes.
4
We train your board
Staff and board members learn Hibox in short sessions at no additional cost.
Pricing
Nonprofit board management software priced for nonprofits
Simple monthly plans based on the size of your staff team. Setup help and training are included at no additional cost.
Starter
$29/month
For small nonprofits
- Up to 5 staff users
- Up to 10 board members
- Track board member terms
- Schedule board meetings
- Track meeting attendance
- Remote and in person voting
- Track major deadlines
- Save board documents
- Google Docs and Microsoft 365 integration
- 5 GB file storage
Most Popular
Pro
$74/month
For midsize nonprofits
- Everything in Starter, plus:
- Unlimited board members
- Up to 15 staff users
- 25 GB file storage
Enterprise
Talk to Sales
For large nonprofits
- Everything in Pro, plus:
- Unlimited staff users
- Free workspace setup
- Premium support
- Up to 100 GB file storage
Best value
Get Board Management in the All in One Bundle
Add Program Management, Fundraising, Grants, Staff Central, Volunteers, and more. All 9 Hibox modules start at $299 a month, with unlimited free board member accounts.
Save with annual billing. Book a 30 minute demo.
FAQ
Questions about nonprofit board management software
What is nonprofit board management software?
Nonprofit board management software helps organizations run their board of directors in one place. It handles meetings, agendas, attendance, voting, documents, board member terms, committees, and action items, and gives board members a simple portal. Hibox Board Management is nonprofit board software built for the way nonprofit boards govern.
Can board members vote online?
Yes. Board members can vote on motions during a meeting or online between meetings. Supporting documents can be attached to each motion, and every vote is recorded and saved with your minutes. Remote and in person voting is included on every plan.
Does Hibox track board attendance and quorum?
Yes. Hibox tracks who attends each board and committee meeting, shows whether you have quorum, and keeps an attendance history for every board member. Attendance tracking is included on every plan.
Where are board documents stored?
Bylaws, policies, financial statements, minutes, and other board documents are stored in a secure library with access controls and version history. Hibox also connects with Google Docs and Microsoft 365.
Can Hibox track board terms and governance deadlines?
Yes. Hibox tracks each board member's position, term dates, and committees, reminds you before terms end, and keeps a governance calendar for deadlines like the annual audit, Form 990, and officer elections.
Do board members need to be trained?
Hibox is simple enough for busy board members to use from any phone, and Hibox staff provide training at no additional cost. You can also add governance courses from the Hibox training catalog, such as board roles and responsibilities and fiduciary duties.
Does Hibox work with Google and Microsoft calendars?
Yes. Board Management integrates with Google Calendar and Microsoft Outlook calendars. When you schedule a board or committee meeting, it is added to each board member's calendar automatically, and changes to the meeting update their calendars too.
How much does Hibox Board Management cost?
Hibox Board Management is $29 per month for up to 5 staff users and 10 board members, and $74 per month for up to 15 staff users and unlimited board members. Larger teams can talk to sales about Enterprise pricing. Setup help and training are included at no additional cost.
Ready When You Are
Spend less time on board logistics
and more time on your mission.
See how Hibox Board Management keeps your board informed, engaged, and ready to lead, in a 30 minute demo.
Free setup and trainingOnline votingSecure documents
